Payment Options & Financial Forms
- 2018-19 Tuition and Fees
- Regular Billing Schedule
- Payment Options
- Pay by ACH or Credit Card
- Wire Payments (within the U.S.)
- Wire Payments (International)
- Tuition Refund Insurance
- Private Loans
Tuition and Fees
Health Center Fee***
*The Enrollment Fee for boarding students of $5,250 and day students of $5,000 (or alternate fee designated in writing by the director of financial aid) is included in the tuition total. It is non-refundable.
** Technology Fee: The Technology Fee helps to fund the resources and support for computing and networking functions; including laptops for all students.
***Health Center Fee: The Health Center Fee funds normal costs associated with the 24-hour service provided by the Wieler Health Center.
Fees due upon enrollment with signed Enrollment Contract:
Security Deposit (for new students only)
Boarding Enrollment Fee (included in total tuition and fees) (Or alternate fee designated in writing by the director of financial aid)
|Day Enrollment Fee (included in total tuition and fees)|
(Or alternate fee designated in writing by the director of financial aid)
Late Fees are assessed at 1.5% per month on past-due balances that are 30 days past the due date.
Please do not email credit card numbers, dates of birth, or other personally identifiable information. Email is not secure!
If you must provide your account number directly to the Business Office, please call Ellen Fontaine, supervisor of accounting operations, at (860) 435-3168.
Option A: One Payment
Pay the full year’s tuition in one installment on or before August 1st. This payment can be made by Check, Credit Card, ACH or Wire Transfer.
Option B: Two Payments
Pay in two installments. The first installment (50% less Enrollment Fee) is due on August 1st, the second (50%) on December 1st. This payment can be made by Check, Credit Card, ACH or Wire Transfer.
Option C: 10-Month Payment Plan
Pay tuition in 10 monthly installments. The first installment is due June 1st, and the last is due March 1st. Enrollment in the 10-month payment plan should be completed by May 1.
This payment can be made by CREDIT CARD or ACH ONLY and will be automatically debited from the bank account or credit card account provided at the time of enrollment. There is a $25 processing fee, which will be added to your first payment. After July 1st, this payment option is no longer available.
If you wish to enroll in the optional 10-Month Payment Plan, the form can be found on your new online enrollment account (see link below). To log into your online account, please click or copy and paste the following address into your browser:
ACH and Credit Card payments can be made by visiting our secure online payment portal.
By providing your credit card for payment of tuition and fees, you agree to pay the 2.75% Convenience charge for each transaction. We accept MasterCard, Discover, and American Express.
Please note our service provider recently informed us that Visa payments are not accepted at this time due to state restrictions. This issue is beyond our control and on behalf of our service provider we apologize for any/all confusion or inconveniences this may have caused.
There is no fee for payments by ACH (electronic check).
Please note that the portal is only for tuition payments. Thank you for your cooperation.
The Hotchkiss School has partnered with peerTransfer to streamline the tuition payment process for our international families. With peerTransfer, you are offered excellent foreign exchange rates, allowing you to pay in your home currency (in most cases) and save a significant amount of money, as compared to traditional banks. You will also be notified via email when your payment is received by the school. Click or go to: hotchkiss.flywire.com to begin the payment process.
Please note that this link is strictly for regular academic school year tuition & fee payments.
The Tuition Refund Insurance Plan insures a portion of the tuition in the event of certain absence or separation from the School according to the terms of the policy. You authorize the School to collect any claim payment to which the School is entitled under the plan and to credit your child’s account, paying any excess to the School. An absence or separation covered by the terms of this plan does not relieve you of your obligation to the school. You agree to pay the School the balance due, if any, after the application of all Plan payments to your account, and we agree to refund the excess, if any, to you. The cost of the plan is 1.5% of the net tuition and is due in full by August 1st. Click here for the brochure.
NOTE: Participation is optional but strongly advised.
Student Injury and Sickness Insurance
After completing your online Enrollment Contract you will receive an email with this link — https://apply.hotchkiss.org/portal/parents — where you will complete the Student Injury & Sickness Insurance form, which is required annually for all students.
Every Hotchkiss student is required to have insurance coverage. If you do not carry your own policy, we offer plans for both domestic and international families. Please review the plan that applies to you.
Feel free to contact our insurance agent's office with any additional questions/concerns. They are here to help.
Website: cliffordallen.com; call toll free: 1-888-342-2224
Need a claim form? Click here to download.
International families: Several of you requested that we provide some perspective concerning issues raised by some of our international families/parents. While individual situations each have their own unique “twist,” we hope the Frequently Asked Questions listed below address the common themes.
- "The policy we have in our home country (oftentimes Canada) will work fine, there is no need for us to purchase additional coverage."
- “We’ve already purchased a travel policy, we don’t need the student insurance plan. We would be duplicating our coverage and incurring more expense.”
- “We will provide you with a credit card to pay for medical expenses/balances.”
- “We have an insurance plan that requires us to pay the medical expenses upfront and then reimburses us after the fact. So, we have coverage, it just behaves differently.”
- Overall Perspective
- The majority, if not all, local health care providers are not willing to accept/bill a plan that does not have a United States-based address (for claims submission, questions, etc.).
- We have had some experience with insurance plans domiciled outside the U.S. and they have not proved sufficient.
- Do you have any experience with your policy paying benefits for claims incurred in the U.S.?
Travel polices tend to perform best for short-term (2-4 weeks) trips. Often, these policies do not provide the needed benefits for someone residing in the United States for a period of 9 or 10 months. Here are some of the more typical features that can create issues:
- A relatively low maximum benefit ($25,000 - $30,000 per incident or policy period).
- Exclusions on Interscholastic sports or internal limits/caps on specific benefits (e.g. outpatient surgery, mental and nervous conditions, physiotherapy)
- Limited to no prescription drug coverage
The majority, if not all, local health care providers are NOT willing to accept a credit card as the payment method to establish a relationship. The health care provider does not know the credit limit and cannot confirm insurance coverage (i.e., insurance provides a guaranteed payment). As the service to be provided grows, the health care provider has no guarantee that the family will pay. Most, if not all, health care providers require insurance so they can ensure all service is pre-approved and collection guaranteed.
Once again, that puts your child at risk of not receiving immediate care. The majority of local health care providers are not willing to accept a good-faith statement that you are willing to cover all expenses and will seek reimbursement through your local insurance plans. This means the guarantee of coverage/payment becomes your credit card (see point above).
Ultimately, a comprehensive plan helps protect the school/family by ensuring two things:
- Access to care – Depending on the health care provider, they may be unwilling to see/treat a student if they do not have proof of adequate coverage. At a minimum, this can cause significant delays in treatment.
- Medical expenses are covered – Even if the health care provider is willing to treat the student, many plans can leave significant unpaid balances (exclusions, deductibles, co-insurance, co-pays, etc.). In turn, this can become a financial and administrative burden for the family and/or school.
Given these dynamics, most schools are now requiring International students to purchase the student insurance plan (the plan is mandatory). They communicate this requirement early on in the process, through the Admissions and/or Business Office, in order to avoid a family's trying to secure coverage on their own. This helps avoid any confusion with the family and reduces the potential “time drain” when families request school personnel to review their plan to see if it is sufficient (a virtually impossible task).